ISLE of Man based software company PDMS has completed the successful implementation of a new secure system of online document access for the Maritime Authority of the Cayman Islands.

The Maritime Authority of the Cayman Islands incorporates one of the leading international ship registries, the Cayman Islands Shipping Registry, and facilitates the development of Cayman Islands as an international maritime centre by providing a wide range of services from vessel registration through to maritime consultancy.

PDMS, which already works with a number of international ship registries, has delivered a system which provides MACI employees around the world with secure online access to their corporate controlled documents.

MACI has employees or representatives located in various international locations, including Cayman, the UK, Monaco, The Netherlands, Greece, Japan, Singapore, Hong Kong and the USA, and identified the need for a new secure web-based document portal that could be accessed by their staff from anywhere in the world.

PDMS won the competitive tender to deliver a controlled document portal to MACI that would centralise and control all MACI’s key documents, with appropriate and flexible, security permissions and a full audit trail.

PDMS’ solution contains many useful features including an easy to use folder structure, e-mail alerts to users when a new ‘flagged’ document is added or updated, the option to instantly download all changed documents, a comprehensive search facility (by meta-data e.g. name, dates authors etc. and searching by the content within documents).

As well as the highly secure elements of the central portal, the solution also includes the ability to make some of the documents available to the general public via a public facing home page or existing website page.

PDMS is providing the controlled document portal as a complete Managed Service which includes hosting, ongoing support and maintenance as well as secure back-ups, resilience, monitoring and built-in disaster recovery.  The project delivery deadlines were tight and PDMS was able to customise their FoundationsTM document management solution to meet all of MACI’s specific requirements, complete testing, training and roll the system out within a 12-week timeframe.

Bruce McGregor, Director at PDMS, commented, “In a competitive market place, our FoundationsTM  document management solution has proven to be a great asset when it comes to helping organisations to not only manage their corporate documents, but also in providing their employees with secure access to these essential documents from anywhere in the world.”