When hosting an event with multilingual guests in attendance, it is essential to ensure that they all get the message in the language they best understand. The aim of organizing your event could be to pass a message or to give awards. Your event could also be an international seminar. The bottom line is that there will be a discussion, and you want to ensure that communication is achieved; therefore, there are certain things you need to consider when hosting an event that requires interpretation. It would help if you remembered how you interpret your multilingual event and determine whether it is a success or failure. However, below is a list of the things you’d need to help translate your multilingual event.

1. Consider the languages you’d be interpreting: Before making arrangements for interpretation, you have to identify the people who would be attending your event and their language. For example, suppose your event is similar to the Ballon D’or. In that case, you have to find out the languages of all the guests who would be attending the event so that you would be able to prepare the adequate language or interpretation. To know your guest’s speeches, you need to ensure that their spoken dialect is indicated beforehand. Finding out the required language would make language selection easier and your planning better.

1. Get a competent project manager: To make the work more accessible, you should find a project manager who has hosted a successful multilingual event in the past. The project manager must be a professional with a portfolio and evidence to prove his achievements. A project manager would know who they call, what would be needed, and what should be done during the event because they have done something similar and already know their way around multilingual events. Hiring a project manager means that you’re handing it over to a professional, which is essential for your event’s success.

1. Hire professional interpreters: You can not achieve success in your multilingual event if you do not hire adequate and professional interpreters for the job. These interpreters will be responsible for translating the message passed by the speaker, so you want to make sure that they understand the language they will be interpreting and know how to translate the message effectively. Before you hire translators, you must have made arrangements for interpreting booths for the event. Interpreting booths provide sound insulation that enables the translators to do theirs efficiently without noise interference. An interpreting booth would give your guests good sound quality when listening to the interpretation.

1. Get Multilingual Hosts: The hosts chosen for an event would have an enormous impact on the success of the event. It is paramount to get a multilingual host for a multilingual event. It would help if you considered bringing on multiple hosts who speak different languages, giving your guests a sense of belonging. Your hosts should know how to switch from one language to another flawlessly. A typical example of a multilingual host is the one used during football award events. The hosts would communicate directly with the attendees in the language they understand and even help make your event more engaging.

1. Prepare for logistics: You have to make arrangements for other logistics necessary for a successful event interpretation. If your conference is onsite, you have to make arrangements for ample space to accommodate interpretation booths that will accommodate your translators. Fast and reliable internet speeds are also essential to make things work out. You also have to make arrangements for comfortable headphones for your guests. Some earplugs cause discomfort after they have been worn for a long time. Since your guests will remain at the event for a few hours, you have to make sure that the earphones are as comfortable as possible. 

Many arrangements come into planning events, but you would have to do double planning when planning an event that requires interpretation. There are so many things that need to be put in place to achieve a successful multilingual event. You will have to plan for the guests as well as the interpreters. However, if you follow the tips we have provided in this article when hosting your next multilingual event, you can be assured of a successful conference.