Release from CIFA to all CIFA members

27 April 2016

Dear CIFA Members,

On behalf of the Executive Committee of the Cayman Islands Football Association (“CIFA”), I am pleased to announce that the CIFA Extraordinary Congress will be held at 11:00 a.m. on Saturday, 28 May 2016, at the George Town, Town Hall.

The agenda for the CIFA Extraordinary Congress is as follows:

1. Election for President
2. Election for Deputy General Secretary
3. Update on Financial Matters
a. Update on the 2014 audit
b. Review of the 2015 Income and Expenses Report
c. Adoption of Register of Interest Policy and Procedures

The Agenda, 2015 Income and Expenses Report and Register of Interest Policy and Procedures will be available for collection at the CIFA office from Friday, 13
May 2016.

As there is a vacancy for the position of President and for the position of Deputy General Secretary, please note per Article 10.4 of the Articles of Association of the CIFA (the “Articles”), nominations for the office of President and for Deputy General Secretary must reach the CIFA Acting General Secretary at least seven (7) days before the date of the Extraordinary Congress (before Friday, 20 May
2016).

The nominee must be a ‘bonafide’ delegate of one of the member group or club. He/she must make this known to the officers and members at least three (3) days before the date of the Extraordinary Congress at which the officer is to be elected (I.e. Wednesday, 25 May 2016).

Also note that per Article 10.6 and Article 10.7, all nominations must have two (2)
proposers and two (2) seconders and must be agreed upon by the nominee. The

two proposers should be different from the two seconders. Only full members of the CIFA and the CIFA Executive Committee are entitled to make nominations.

All nominations will be communicated to the membership and the CIFA Executive Committee at least three (3) days before the date of the Extraordinary Congress at which officer is to be elected –i.e. before Wednesday, 25 May 2016.

Per Article 11.1, the persons entitled to vote at the Extraordinary Congress are the Full Members and Associate Members of the CIFA. Per Article 11.2.1, each member has one vote in the Extraordinary Congress and is represented by its delegates. Only the members present are entitled to vote. Voting by proxy or by letter is not permitted. Per Article 11.2.2, delegates at the Extraordinary Congress must belong to the member club that they represent and be appointed by the appropriate body of that member club.

Please note that, per Article 9.2, the name of the voting delegate from each Member must be sent on the member’s stationary (club’s official letterhead) from the member’s president or general secretary to the CIFA Acting General Secretary before the opening of the Extraordinary Congress.

Each member club shall submit to the CIFA office, on club official letterhead, the names of the two (2) representatives of the member club that will be attending the Extraordinary Congress. One of these representatives shall be identified as the representative duly authorised by the member club to vote at the Extraordinary Congress. Each of the two representatives shall be duly registered with the respective member club and a member in good standing with the member club and with the CIFA.

Please do not hesitate to contact me (at [email protected]) if you have any questions or require additional information.

Yours sincerely,

Bruce Blake
Acting President

Related CIFA releases to its members:

TO THE MEMBERS OF CIFA

Circular no. 0050
Grand Cayman, Cayman Islands

22 September 2015

Dear Members,

RE: Audit and Compliance Committee

The Executive Committee of the Cayman Islands Football Association (“CIFA”) wishes to appointment a five member Audit and Compliance Committee, which shall be responsible for ensuring the completeness and reliability of the financial accounting and review the external auditors’ report at the request of the Executive Committee.

Members are asked to submit names of independent persons to serve on the Audit and Compliance Committee. Suitable candidates should possess an accountant, finance or legal background.

Submissions should be made by Friday, 9th October 2015, to [email protected]. Yours sincerely,

Bruce Blake
Acting President

TO THE MEMBERS OF CIFA

Circular no. 0055
Grand Cayman, Cayman Islands

30 September 2015

Dear Members,

RE: Revised Draft CIFA Constitution

CIFA will be establishing a five member Statutes and Regulations Committee to review and provide feedback on the revised draft CIFA constitution. The committee will also be responsible for liaising with the membership to obtain input.

Members are asked to submit names of independent persons to serve on the Statutes and
Regulations Committee. Suitable candidates should possess a legal background. Submissions should be made by Friday, 16th October 2015, to [email protected]. Yours sincerely,

Bruce Blake
Acting President