Cayman Islands Football Association
Request for Tender Lighting and Changing Rooms Requirements

In October 2015, the installation of a football turf facility at the Cayman Islands Football Association (CIFA) was completed. The next stage of the development of the facility is the installation of floodlighting and changing amenities.
Floodlighting plays an important role in the delivery of football across several key areas of the game. It is a key requirement for CIFA and is essential on football turf pitches to ensure extended use, which allows for increased hours of play and football outcomes. This in turn assists in increasing revenues and improving sustainability of the facility.

The facility is used by an extensive range of the Cayman Islands football community. From members of the Maples Grassroots Program to the men’s and women’s national teams. To maximise the availability of the facility, the installation of secure multi- purpose changing facilities is a vital component to the long term success of the site.

The deadline for proposals is 5pm, Monday the 28th December 2015. Submissions are to be delivered to “The General

Secretary” at the offices of the Cayman Islands Football Association, Pointdexter Road, Prospect.

Proposals will then be submitted to FIFA’s GOAL project department as part of an application for funding. The successful contractor will be advised of FIFA’s GOAL departments decision in due course.

Be advised that any successful contractor will be required to comply with the following:

1. Must have a valid trade and business license for the work undertaken

2. Must maintain the suitable insurance cover.

3. All areas to be excavated must be CAT scanned prior to commencement of works

4. Provide risk assessments for all works

5. Provide skips for removal of packaging and other waste from site, so the site is kept clean and will not adversely affect the existing playing facility.

Lighting Requirements

A lighting system must be installed which meets the needs of CIFA and its playing members without spilling light into the environment and without creating a nuisance for the local community.

Lighting should provide uniform illumination over the pitch appropriate for the proposed grade of play. Lighting requirements are dictated by good, safe and stable visual conditions for players and viewing requirements of spectators. Particular attention should be paid to providing low glare and uniform lighting within goalmouth areas to ensure good viewing conditions for goalkeepers. Equally, consideration needs to be taken to limit the visual obstruction of the match for spectators wherever possible. Access for installation, maintenance, budget (capital and ongoing maintenance and energy costs) and potential planning challenges are among, but not limited to, the additional considerations when designing floodlighting installations that meet CIFA’s needs.

Requirements as outlined for Class II Lighting in Section 9 of the FIFA Football Stadium, Technical Recommendations and

Requirements, 5th Edition 2011 (available on www.fifa.com) to be followed.

The number of columns is dependent on the guidelines as outlined in the above link, as well as the site conditions.
Minimum standard expected is Class II Lighting – Lighting for Leagues and Clubs non-televised matches as outlined by FIFA Pitch to be illuminated with 6 posts – 3 on each side

Horizontal Illumination – 500 Lux

Uniformity 0.60

Lamp Colour Temperature – > 4,000

Lamp Colour Rendering > or = 65

The required and future lighting levels, the visual impact of columns, minimising light spillage, clubhouse and spectator locations are part of the consideration when designing the right model. Particular attention should be taken to ensure player safety and therefore no lighting structures should be placed within 5m of the side lines or goal lines. Furthermore, care should be taken to ensure that the structures do not obstruct the sightlines of spectators and spectator walkways.

Consideration should also be given to solutions that potentially reduce the running costs of the Floodlights.

Scope of Works – Civils

1. Provide machinery to unload and distribute equipment around site

2. Provide adequately sized on site secure storage container to accommodate fixtures along with associated cross arms, boxed harness and ballast enclosures
3. Survey in lighting column locations as defined on scans ensuring lighting area has been measured and is correct based upon scan design
4. Excavate ground for installation of pre cast bases Install bases in line with the attached CIS

5. Plumb and set in position

6. Provide concrete to set pre-cast base foundations, back fill and pack

7. Prepare trenches for pole to pole cables to a minimum of 450mm

8. Prepare trenches for mains routes as detailed; trench to a minimum depth of 450mm for pole to pole and mains cable routes distances as detailed (please note tarmac cut and reinstatement required for mains cable)
9. Install cable ducting where specified

10. Lay pole-to-pole cable into trenching, install electrical warning tape at required depth, back fill and pack trenches

11. Provide and install adequately sized pitch side feeder pillar

12. Leave spoil in area agreed with customer OR remove spoil from site

13. Provide cable layout drawing in CAD format within one week of completion of installation of project

Scope of Works – Mechanical

1. Assemble pole sections

2. Attach cross arms, fixtures, wire harness and ballast enclosures to assembled pole sections

3. Lift fully assembled lighting columns onto pre-cast bases and aim lasers to designated aiming points on pitch / field

4. Make harness connections

Scope of Works – Electrical

1. Provide and install distribution board

2. Provide and install adequately sized pole-to-pole cable

3. Provide and install adequately sized mains cable

4. Provide and install grounding rods to all lighting columns

5. Provide and install adequately sized pitch side feeder pillar

6. Make all electrical connections and terminate all necessary wiring

7. Test and commission

8. Submit all as-built drawings and test certificates within one week of completion of installation of project

Changing Rooms Requirements:

The shape and contours of the available site will obviously influence the location of the changing facility. It is essential that the proposals for the site provide:
• sufficient space for the proposed pavilion as well as space for future spectator seating

• access for service and emergency vehicles.

The size of the changing area for grass roots football should be a minimum of 16 sq metres (including bench space) but excluding toilets, shower areas and entrance/lobby areas.

Each changing room must have en-suite shower and lavatory provision. Two washbasins should be provided.
Shower provision should ideally be located away from the changing room entrance door to avoid mud from boots and water from showers mixing. Nozzles should be positioned at 750 mm centres with the end nozzle set 450mm from the wall.

Each shower position allows for 1 sq metre in which to shower and 1 sq meter in which to dry off. Consideration should be given to people with ambulant disabilities with the provision of handrails and drop down seating in the toilet and shower areas.

Benching to the changing room should be 500mm width (per person) x 450mm from the floor x 450mm min depth off the wall. Consideration should be given to cantilevered legs to assist cleaning underneath and to avoid injuries to feet. To enable this the blockwork and the fixings of the bench must be of appropriate strength to carry the load. Remember to allow for leg room in the corners.

Changing Rooms Specifications:

1. Two player changing rooms and one referees changing room

2. Each player changing room to seat 21 persons

3. The referees changing room to seat 4 persons

4. Each player changing room to have two showers, two toilets, and two sinks

5. The referees changing room to have one toilet and one sink

6. Each player changing room to have space for a massage table, flip chart, white board, etc.