The Department of Vehicle and Equipment Services (DVES) recently installed a new fuel management system (Gas Boy Islander Plus). This is a web-based enterprise fleet management software to help keep track of the Government fuel usage and help DVES to deliver significant ongoing cost savings measures.

The Government recognized the need to have better control of the fuel usage, to capture and store the data. Therefore, a new and more modern software management system was needed to assist with the controlling the dispensing of fuel at the gas pumps and to keep proper records.

The system allows easy interfacing to current and future applications and provides “real time” information. It provides a robust audit control features to protect the integrity, confidentiality and availability of information;

It provides specific information on all invoicing and changes to facilitate in-depth analysis for auditing.

DVES is responsible for the storage and supply of fuel for government vehicles. The facility comprises of three 6,000 US gallon underground storage tanks with four fuel dispensing pumps. This new system will be replacing the previous Gasboy fuel management system which was installed in 1996. That system lacked adequate reporting and transactions review capabilities.

The new system will allow DVES to realize greater control over its operations by automating maintenance scheduling; provide enhanced integration with its supplier of fuel, while streamlining the department monthly billing process to other departments and Government Statutory Authorities. In addition, the system will automatically ensure that high cost area is effectively tracked and exceptions flagged for management review.

The Government fleet is approximately 1,200 vehicles and pieces of equipment, consisting of off road and support vehicles, all of which will be managed using the new fuel management system.

Mr. Simms, Director of DVES remarks, “We are very pleased with this system; we were looking for a system that is reliable, innovative, and cost-effective and meet the fleet operation’s needs, with more than dispensing, controlling, and managing fuel.

“Some of the key features I like about the system it that it is able to do both automated and manual fueling, it can set authorization operations for vehicle and person, its control operations to set limitations (daily, weekly, monthly) and restrictions and its accounting operations for billing/invoice, storage data, quantity, time, fuel usage by person and vehicle. I would like to thank the Department Tender Committee, Carrol Cooper, Duke Monroe, John King and Miguel Jacques who assist me with selecting the right system for our operation.”

PHOTOS:

1. Mr. Simms (L) and DVES’ Deputy Director Stephen Quinland at the swipe-station.

2. A worker fuels a garbage truck.